Finance Administrator - Bristol - West

We are recruiting for this West Bristol based business based near Pill who are looking for a Finance Administrator. Purpose of the role is to administer the Purchase Ledger and ensure that payments are made in accordance with appropriate timescales and within relevant payment terms, to administer the Cash Books and ensure that all bank transactions are recorded and reconciled on a day-to-day basis and to arrange petty cash reimbursements to the services and to withdraw and issue service user cash.

Key Responsibilities and Objectives

Purchase Ledger

• To ensure that all invoices and other payment requests are checked, authorised and input onto the purchase ledger in a timely manner.
• To distribute invoices to the appropriate budget holder for approval and coding, ensuring their return to the Finance Department.
• To resolve any invoice/payment queries with suppliers and budget holders as necessary and to attend to any queries from suppliers, colleagues and services.
• Responsibility for monitoring unauthorised invoices, ensuring that these can be traced and queries resolved quickly.
• Prepare and obtain approval for supplier BACS runs for the payment of invoices.
• File all paid invoices and related reports.
• Reconcile supplier statements to purchase ledger accounts, all statements to be reconciled quarterly and major ones monthly.
• Reconciling the company credit card statements and processing card users’ returns.
• To carry out month-end purchase ledger processes and ensure that month end reports are produced, authorised and filed.

Cash Books

• To ensure that the cash books are kept up to date on a daily basis that all payments and receipts are allocated correctly on the computerised system.
• To import bank statements daily from Barclays.net into the cash books and perform bank reconciliations.
• Identify errors and prepare actions to rectify them.
• Ensure cheque income is deposited promptly in the bank accounts.
• Dealing with employees’ reclaims.
• To carry out month-end cash book processes and ensure that month end reports are produced, authorised and filed.

General Ledger

• To accurately post approved journals to the general ledger.
• To process monthly recurring journals as part of the month end process.
• To carry out month-end general ledger processes and ensure that month end reports are produced, authorised and filed.

Other Duties

• Initiate, upon authorised request, electronic inter-account transfers to settle service user debts.
• To carry out financial monitoring visits in the services and prepare reports to senior management on findings.
• Prepare weekly cash order. Collect cash from bank and prepare the cash for issue (with another member of the Finance team).
• To input timesheets onto spreadsheet for import to the payroll system.
• To calculate recharges to tenants for utility charges.
• To prepare a monthly journal to correct the apportionment of salary costs for staff working out of their base service.

You will need at least two years’ experience working in a similar role within a finance team and have good Microsoft office knowledge.