Executive Assistant - Bristol

Administration & Business Support
Ref: 2820 Date Posted: Tuesday 23 Nov 2021
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I am working with a fantastic charity based in Bristol who are looking for an EA to join them as part of their wider EA team.

Key responsibilities:

  • Monitor the Executive Director’s mailbox on a daily basis, flagging urgent queries and responding on their behalf where possible
  • Ensure the Executive Director’s diary is up-to-date showing their availability and current location and respond to queries on availability
  • Plan and organise external ‘executive’ meetings, including the arrangement of relevant logistics, agenda, and managing the production and circulation of pre-read material
  • Organise complex overseas trips including multi-stop travel, accommodation, visas, meetings
  • Record, produce and follow up minutes/actions for key business meetings and arrange lunches and refreshments if/when appropriate
  • Screen phone calls, enquiries and requests, and direct them appropriately
  • Prepare and collate the expenses for the Executive Director and submit to the Finance team

About you:

 

  • Excellent diary management experience
  • Experienced in and capable of handling confidential or sensitive information
  • Experience organising worldwide business travel
  • Experience with Microsoft Word, Google Docs, online timesheet and expense systems and intranet (training will be provided on bespoke systems)

Apply directly or call Zoe Hester on 07467 478 432 or zoe.hester@element-recruitment.co.uk